Through academic training and hands-on ministry service, Emmanuel prepares Christ followers who are committed to making a difference in their world.

Policies

Guidelines for Registered Students

Registration
Students should enroll online using Populi for the following semester using the online registration dates established. Students are required to register and pay their fees by specific deadlines. Those failing to do so will be charged a late fee. Each instructor reserves the right to limit registration to those who have adequate background knowledge for the course, and/or to a class size conducive to the nature of the course material. The college reserves the right to cancel a course for which fewer than 10 students are registered.

Letters of Permission
In certain cases students may elect to take a course not offered by Emmanuel but available at another institution of higher education. If such courses are to receive transfer credit, permission must be obtained through the Registrar's Office and a Letter of Permission will be issued, specifying limits and conditions. A minimum "C" grade is required for transfer (minimum grade of 2.0 on a 4.0 scale).

Course Flow Chart

A schedule of course offerings projected for the following four years is available from the receptionist and online. This enables students to plan their semester-by-semester course selection well in advance. Some required courses are available every other year, so the flow chart should be carefully consulted in program planning.

Academic Advising

Students are offered counsel regarding their programs, courses, academic skills and academic challenges. The Registrar or Program Coordinator should be consulted first with regard to programs. Instructors should be consulted first with regard to specific courses. The Academic Dean will meet with students if they are referred by the above personnel, or with students who desire additional advising. Entering students meet with a member of the Admissions Committee for an initial interview and course selection.

Special Academic Needs
Students experiencing short term personal crises should contact Student Life personnel who will connect with the Academic Dean regarding special accommodations.  Students requesting long term academic accommodations must provide a completed Psycho-Educational Assessment to the Academic Dean.  Complete information on this process is available in the college document ‘Academic Accommodations for Students with Disabilities’.

Academic Freedom and Responsibility

As an institution of higher education, Emmanuel Bible College has the important goal of pursuing and disseminating knowledge. Various propositions may be deemed to be true or false in the course of such academic activity, especially as assumptions are examined and alternative explanations are considered. Faculty and students are free to engage in the pursuit and dissemination of knowledge and truth.

At the same time, Emmanuel believes that the Christian Scriptures are inspired by God and therefore stand as the foundational norm against which accumulated knowledge and assertions of truth and falsity are to be measured.

The academic freedom recognized in paragraph one is therefore to be exercised along with the responsibilities arising from the assertions of paragraph two, and with the additional concept of responsible advocacy, all in the context of Emmanuel's Tenets of Faith.

Responsible advocacy allows an instructor or student to advocate a particular view or position provided the major alternate view(s) or position(s) is (are) presented with competence and fairness.

Academic Load
A full academic load is 15 semester hours (5 three-hour credit courses) and usually one hour of credit in Field Education. Students may not take more than 17 credit hours without the permission of the Academic Dean. The semester hour is the basis upon which credit is reckoned at Emmanuel. For every class hour, a student should expect to spend two hours in out-of-class study. This expectation will vary depending upon the student's ability. In total, an academic course load is considered to comprise 15 semester hours of in-class instruction, approximately two hours of
chapel attendance and about three hours of field work (for preparation, ministry and reporting) weekly, for a total of 20 hours.

Class Scheduling
The Block Schedule (see glossary) allows maximum flexibility for busy students and faculty.  Wednesday afternoons are reserved for a variety of meetings and activities, Field Education assignments, personal study, and in some cases, part-time student employment.  

Class Attendance  
Students are required to attend all classes in which they are registered.  Excused absences are normally permitted only for illness, and unavoidable emergencies.  An academic penalty of 6% per class missed may be applied for all unexcused absences. Students missing more than three classes in a course (regardless of reason) will automatically fail the course. Students wishing to be exempted from this policy due to extenuating circumstances must meet with the Academic Dean to document and verify those circumstances in writing.  All decisions regarding exemption must be communicated to all relevant parties. For the purposes of guidelines established by the Ministry of Training Colleges and Universities, students absent for five consecutive days of their scheduled classes, without valid and documented reason, are considered to have withdrawn from their academic programs.

Course Assignments
Assignments listed in the syllabus are to be submitted on time. Every assignment deemed by the instructor to be major or significant must be completed to pass the course. Late assignments need not be accepted by an instructor, with the exception of situations of extremity and emergency. If a late assignment is accepted, a grade reduction may be assessed.

Academic Writing Policy
Emmanuel offers a series of Academic Writing Workshops each semester.  The Admissions Committee will decide whether to require or recommend entering students to take the series of workshops based on their entering qualifications.  Students on academic probation are required to take all workshops in each semester on probation.  Faculty may recommend a student take the series of workshops or a specific workshop having reviewed their written work for a course.  All workshops are open to any student at any time.  Registration for the full series of workshops will be included in each semester course offerings.  

Course Changes and Withdrawals
For semester-length courses, students are permitted to add a course to their selections within one week of the first day of classes. After seven instructional days they may not change their status from credit to audit, or from audit to credit. Students may withdraw from a course without academic penalty until the end of the sixth full week of classes, having consulted with the instructor and the registrar. After the sixth full week of a semester, students who withdraw from a course will be given an "F" for that course. Students choosing to withdraw from the college during a semester are required to complete an official withdrawal form and have it signed by the Academic Dean. There are financial implications of such withdrawals.  A formal withdrawal must also be made if a student does not engage in a Field Education credit he/she has registered for.

For modular (week-long) courses, the student may add the course or change between credit and audit status up until the beginning of the second class.  Any student withdrawing after the end of the second class must receive an “F” for the course.  Refunds are made on a pro-rated basis.

Program Changes
Students wishing to change their academic programs must contact the Registrar for an “Application for Program Change” form.  Their application (and supporting documents if requested) will be considered by the Program Coordinator and the Admissions Committee, and the student will be notified as soon as a decision has been made.

Academic Offences
Academic offences include but are not limited to the following: plagiarism, cheating, unauthorized removal of material from the library, classroom misconduct, and tampering with computer programming. Plagiarism is the written or formally spoken use of another person's writing or ideas without the appropriate acknowledgement (rules of appropriate acknowledgement are given in Cite It Right by Fox, Johns & Keller). Plagiarism also includes the student’s submission of the same academic paper in two different courses without permission.  Cheating also includes the enabling of others to cheat. When proven, cheating and plagiarism will receive penalties levied in relation to the seriousness of the infraction and they may include re-doing an assignment, failure of the assignment, failure of the course, suspension from the college for a term or longer, or expulsion.

Incompletes
A grade of "Incomplete" may be assigned at the instructor's discretion when any major or significant assignment in a course has not been done due to physical illness, death in the family, or emergency. Such assignments must be completed within six weeks after the last examination of that semester in order to avoid academic penalty.
 
Examinations
Examinations must be taken at the scheduled times. Students are to be in the examination room prior to the announced starting time. Only writing materials may be brought into the examination room, unless otherwise announced by the instructor. Students will not be admitted late, and will not be allowed to leave the room until the examination is finished. If an exam is missed, it will be forfeited, unless prior arrangements were made. Students who are ill on examination days must notify the college before the announced time of the examination.

Appealing a Grade
Final examinations are kept on file for a period of six months following the completion of a semester.  During this time, a student may appeal a specific grade by contacting the instructor.  If necessary, consultation may also be made with the Academic Dean.  No appeal can be made beyond this six-month period.

 

Grading System

GRADING SYSTEM
Percent
Letter Equivalent
Grade points
96-100
A+
4.0
86-95
A
4.0
80-85
A-
3.8
77-79
B+
3.5
74-76
B
3.0
70-73
B-
2.8
67-69
C+
2.5
64-66
C
2.0
60-63
C-
1.8
57-59
D+
1.5
54-56
D
1.0
50-53
D-
0.8
49 & under
F
0



Meaning of Letter Equivalency
A - Exceptional performance with strong evidence of original thinking, good organizational, analytical and critical capacities, and a superior grasp of the subject matter
B - Good performance with evidence of grasp of the subject matter, analytical ability, and a reasonable understanding of relevant issue
C - Intellectually adequate performance reflecting profit from the college experience and general understanding of the subject matter
D - Minimally acceptable performance with some evidence of familiarity with the subject matter
F - Inadequate performance with only some knowledge of the subject matter
Aud - audited course; no academic credit

Repeating a Course
When a student successfully repeats a course, the original grade is not factored into the Accumulated Grade Point Average (AGPA).

 

Classification of Students

Students are classified as full-time or part-time; program or occasional; and credit or audit.  (See the glossary for definitions.) For purposes of organization within the college, the following additional classification is made:
First-year students are those with 31 or fewer hours of credit.
Second-year students are those with 32-63 hours of credit.
Third-year students are those with 64-95 hours of credit.
 Fourth-year students are those with 96-129 hours of credit.

Occasional Status Students
Students not yet admitted to a specific program may study in Occasional Student Status on a part-time basis.  Students in Occasional status are permitted to take up to a maximum of 5 three-hour credit courses before they are required to select and apply to a specific program.  Students not intending to pursue program status in the future may request permission from the Academic Dean to maintain their Occasional Student Status.

Audit Students
Students auditing courses are not required to complete assignments or take examinations, but simply take the courses for their personal enrichment. Those who audit courses receive no academic credit, but must register and attend classes regularly. Changes from audit to credit or from credit to audit must be made during the first seven instructional days of the semester.

Academic Probation
Probational entrance conditions may apply to some students entering Emmanuel. Refer to "Entrance Qualifications." In addition, full-time program students who fail to achieve a semester Grade Point Average (GPA) of 2.0 (degree programs) or 1.8 (other programs) or whose AGPA is otherwise of serious concern are placed on academic probation the following semester. One of the deans will meet with probational students, and restrictions regarding the number of courses, extra-curricular activities, and/or discontinuation in the program of study may result. Academic probation is designed to assist students in developing skills which will improve academic performance.
Please note that students on Academic Probation may not be eligible to apply for financial assistance through government programs.

Active Student Participation Policy
Students are expected to participate fully in their studies. EBC's Academic Catalogue sets out the requirements for each program, including class attendance, self-paced study, field placement, etc. Each course syllabus identifies course-work expectations. Students taking 100% of a full course load are expected to attend at least 20 hours of instruction per week (including classes, chapel, field work). In some cases, students who are absent for five consecutive days of their scheduled classes, without valid and documented reason, may be considered as having withdrawn from their program.

Satisfactory Academic Achievement

Students are expected to progress through their programs in a satisfactory manner as defined by the "Active Student Participation Policy" and the "Academic Probation Policy" (above). Failure to do so will have probationary consequences, and possibly implications relative to provincial and federal funding.

 

Graduation

General Requirements
1.    A minimum of one year of resident study or its equivalent (normally the last 30 hours must be taken at Emmanuel)
2.    A minimum AGPA of 2.0 for degree programs, or 1.8 for the Diploma and Certificate programs
3.    Signed agreement with EBC's doctrinal position
4.    Compliance with the ethical standards outlined in the Student Handbook
5.    Clearance of all financial obligations to the College
6.    A completed Application for Graduation form submitted to the Registrar one full semester prior to the time of graduation
7.    Approval of the Academic Council.

Scholastic Honours
Full-time students obtaining a GPA of 3.5 or above in a given semester are placed on the Dean's Honour List.

Upon completion of their program of study, students may graduate with the following recognition:
3.80 - 4.0 AGPA - First Class Honours
3.50 - 3.79 AGPA - Honours

For details about Scholarships, see Financial Information.

Transcript Requests

Request for transcripts may be made by contacting the Registrar's office, or by completing the Transcript Request Form. Included in the request must be the last date of attendance, the number of transcripts requested, the full mailing address, and the fee payment. Transcripts are released only at the student's request and only after payment has been received.

Transfer of Academic Credit to Emmanuel Bible College

If the credit has been earned at an institution accredited by ABHE, transfer can usually be assigned on the following basis:

            1.     the course must be applicable to the requirements of the program

            2.     the final grade for the course must be at least "C".

Courses from accredited institutions which meet these criteria can usually be transferred "at par" into the student's EBC program.

             If the credit has been awarded from an institution which is not accredited with ABHE, the transcript is assessed on an individual basis.  Our transfer policy would then be tailored to the applying transfer student in light of the educational goals in the program offered by EBC. A maximum of two-thirds of the credits previously earned and applicable directly to the chosen program of study can be transferred from an unaccredited institution. No credit transfer will be given for grades lower than "C".

Please be advised that in keeping with EBC's Graduation Requirements (detailed in college catalogue), "a minimum of one year of resident study or its equivalent (normally the last 30 hours) must be taken at Emmanuel", and also that transfer of credit is usually conditional until the student has completed successfully at least one semester of study at EBC.

Transfer of Credit for Discipleship Training Schools

Emmanuel Bible College is able to provide some transfer of credit to year two from Discipleship Training Programs, depending on the EBC program which the student plans to enter, and a "Letter of Evaluation" from the DTS Supervisor (or Equivalent).

Since the nature of the DTS is spiritual enrichment and practical experience, no final grades are usually available.  The course weight also differs from that of EBC's 3-hour credit per course in length of class time and course requirements. Because of these factors, it is not possible to transfer DTS courses on par with our 3-hour credit courses. EBC's transfer policy has been designed with these considerations in mind.

Since academic transcripts (with final grades) are usually not available from Discipleship Training programs, EBC requires a list of courses (and, if applicable, practical work experience) completed by the student, along with verification from the Supervisor (or Equivalent) that the student has completed the DTS Program “in good standing".

Applicants from Discipleship Training schools to EBC diploma or degree programs will receive transfer for at least one Elective course and one Field Education credit. They may also have several required courses waived (e.g. some in Biblical Studies and Spiritual Formation), and would then take other EBC courses to make up the required credits in those categories.

Glossary of Academic Terms

Accreditation - Status granted to an institution by a recognized evaluative body whose established criteria of excellence are met or exceeded by the institution. Ongoing self-study, improvement and periodic external evaluation are required.

Accumulated Grade Point Average - an average of the grade points per credit hour for all credit courses taken to date, ranging from 4.00 to 0.00.

Audit Students - Students auditing a course are not required to complete assignments or take examinations, but simply take the course for their personal enrichment. Those who audit courses receive no academic credit, but must register and attend classes regularly.

Block Schedule - a schedule in which classes for each course are scheduled in 3-hour blocks once a week.

Concentration - a specified cluster of courses (5 or more) that relate to a particular field of study.

Credit Hour - course work and credit earned associated with 50 minutes of instruction weekly, for one semester.

Division - one of three major course groups (Bible/Theology, Professional Studies, General Studies). Subdivisions may exist also. A program usually involves studies from all divisions, together with Field Education.

Elective - a course, chosen from all available ones, in an area of the student's interest. Electives may be free or limited to a particular division or subdivision.

Field Education – supervised evaluated experience in churches, other ministry agencies, community agencies, or at the college.

Full Course-load Student -one taking 15 hours credit plus Field Education in a given semester.

Full-time Student - a student registered for 9 or more credit hours in a given semester.

Grade Point - the number obtained by multiplying the point value of the grade earned by the number of credit hours in that course.

Internship & Co-op
–intensive Field Ed experiences focusing on the integration and use of knowledge, attitudes, tasks and skills learned in the classroom.

Instructional Days - Mondays, Tuesdays, Thursdays, Fridays.

Major - a large specified cluster of courses (8 or more) that relate to a particular field of study.

Occasional Student – a student wishing to take one or more courses for personal enrichment, rather than to complete a defined program.

Part-time Student - one registered in a program but taking fewer than 9 credit hours within a given semester.

Program - the sequence of all courses required to fulfill the graduation requirements for a degree, diploma or certificate.

Registration - the process at the beginning of a semester whereby students enroll for courses, pay fees and care for other administrative details of enrollment.  Online registration is completed midway through a semester in preparation for the next semester.

Transcript - an official copy of a student's permanent record, including all courses taken at Emmanuel, grades received, and any applicable transfer credits.